Executive Assistant

With years of industry experience, our Executive Level Team of seasoned professionals possesses a profound understanding of the executive landscape. We navigate the complexities of the market to identify roles that align with your unique skill set and aspirations. Our extensive network spans across industries, providing us with unparalleled access to top-tier opportunities. Our commitment to confidentiality and discretion ensures a secure and confidential partnership throughout the recruitment process.

At Executive Level Team, an integral part of Kariera.gr, we have a proven track record of empowering executives to achieve their career zenith. Our reputation is built on successful placements, satisfied clients, and the enduring relationships we forge.

Among the various industries we recruit for, we are exclusively retained to find an Executive Assistant, on behalf of a client. 

About the Role

The Executive Assistant will play a crucial role in providing high-level administrative and operational support to the Executive Director. This position requires someone who is organized, proactive, and able to manage multiple tasks efficiently in a fast-paced, mission-driven environment. The ideal candidate will be a strong communicator, able to handle confidential information, and represent the organization professionally in all interactions.

Responsibilities

• Serve as the main point of contact between the Executive Director and internal/external stakeholders
• Prepare, draft, and edit various documents, reports, presentations, and correspondence
• Manage email communication, prioritize tasks, and follow up on pending matters to ensure smooth operations
• Organize and maintain filing systems, records, and confidential documents
• Coordinate special projects, events, and initiatives, ensuring they are aligned with the foundation’s goals and timelines
• Conduct research and provide relevant insights to assist in decision-making processes
• Handle sensitive information with discretion and maintain confidentiality at all times
• Provide general office support and perform other administrative duties as needed to support the foundation’s operations

Requirements

• A Bachelor’s degree in Business Administration, Communications, or a related field is considered a plus, but not required
• Proven experience as an Executive Assistant or in a similar role, ideally within a non-profit or charitable organization
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and priorities
• Strong written and verbal communication skills in both Greek and English
• Proficiency in MS Office Suite 
• A proactive, solution-oriented mindset with strong problem-solving abilities
• Ability to work both independently and collaboratively within a team
• Professionalism, discretion, and the ability to handle confidential information responsibly
• Flexibility and adaptability to changing demands in a dynamic work environment

How to Apply:

To apply for this position, please submit your resume by using our online application system.